What are the scanners?

With the rapid development of technology, office equipment has been continuously evolving. Among these, scanners have also undergone significant improvements. While many people may not be familiar with how to use a scanner, it remains an essential tool in modern workplaces. Although scanners are often overshadowed by multifunction printers that can copy, print, and fax, their functionality is still highly valuable—especially for scanning images and documents. Using a scanner might seem complicated at first, but once you understand the basics, it becomes quite straightforward. This guide will walk you through the process of using a scanner, both for images and text, so you can make the most of this useful device. First, let’s look at how to scan an image. Before starting, you need to install the appropriate driver for your scanner. Once the driver is properly installed, you can launch a graphics software like Photoshop or any other image editing program. Open the software, go to the “File” menu, and select “From Scanner or Camera.” The system will then prompt you to connect and access the scanner. You’ll see four options in the scanner window. Choose the one that matches the type of document you want to scan—such as color photo, black and white, or document. Place the image on the scanner glass, making sure it's aligned correctly. Then click the “Preview” button to check the image before scanning. If the image appears too large or too small, you can adjust the area using a selection box. Once everything looks good, click the “Scan” button. The progress of the scan will be displayed on the screen, and after it's done, the image will appear in your software for further editing and saving. Now, let’s move on to scanning text. Scanners are not just for images—they also offer powerful features like OCR (Optical Character Recognition). This allows you to scan printed text and convert it into editable digital text. This is especially useful for researchers, writers, and anyone working with rare or historical documents. To scan text, place the document on the scanner and click “Preview” to ensure it's positioned correctly. Once the image is loaded onto your computer, you can adjust the size and orientation as needed. After that, you can save the file in your preferred format, such as PDF or Word. While single-function scanners are still used in some settings, most businesses now opt for all-in-one machines that combine scanning, printing, copying, and faxing into one convenient device. However, understanding how to use a standalone scanner is still a valuable skill, especially if you're working in a smaller office or handling specific tasks that require precise scanning. Whether you're scanning images for design work or converting text into digital form, mastering the use of a scanner can significantly improve your productivity and efficiency. With a little practice, you'll find that using a scanner is not only easy but also incredibly useful in today’s digital world.

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